Setting up appointment blocks

Only ImmsBC admin’s will have access to this function. 

In order to accept bookings in your pharmacy, it is important to set up the time slots that will allow clients to book their vaccination or MACS appointment. These time slots are referred to as Appointment Blocks in ImmsBC.

Once you set up appointment blocks and set them as active, patients can book them immediately. It is recommended you create the blocks two to three weeks in advance to provide enough time for citizens to book their appointments.

IMPORTANT NOTICE:  Immunizations and MACS are two separate schedulers

The ImmsBC Scheduler for MACS is completely separate from the BC Immunization (COVID-19 and Influenza) Scheduler. The two schedulers will not communicate. Therefore, be cautious when creating schedules as the system will not prevent overlapping appointments for MACS and vaccinations.

Using the ImmsBC Scheduler to manage appointment days and blocks.

Setting up a Custom Block

Setting up MACS Appointment Blocks

2023/2024 influenza & COVID-19 Start Date and Invitations

Using the ImmsBC Scheduler to manage appointment days and blocks.

Search for my clinic

In the Clinic in a Box (IPM) app, search for the clinic in which you need to set up the appointment blocks by entering the clinic/facility name in the Search bar at the top of the page. Click on the clinic Profile to open the profile Details page of the clinic. Click the scheduler tab, in the drop down click appointment type.

Setting Up a Non-Custom Block

A Non-Custom Block is defined as a day that contains Appointment Blocks of equal duration and capacity. To set up a non-custom block, follow the steps below:

1. For the desired day in which you need to set the appointment blocks, e.g., Monday, define the Start Time of the appointment blocks by selecting from the dropdown list. Note that the Cancel and Save buttons display at the bottom as soon as you select the start time.
2. Define the End Time of the appointment blocks.
3. Enter the Duration per block (minutes).
4. Enter the Capacity per block.
5. Select No in Custom Block.
6. Select the Status.
7. Click Save.
8. Click Confirm in the Confirmation window. A success message will display, and the Date, Total Capacity and Booking Counter will be auto populated.

Setting up a Custom Block

A Custom Block is defined as a day that contains modular appointment blocks with different duration and capacity. It allows you to create appointments adapted to the available resources.

1. Define the Start Time of the appointment blocks by selecting from the drop-down list.
2. Define the End Time of the appointment blocks.
3. Enter the Duration per block (minutes).
4. Enter the Capacity per block.
5. Select Yes in Custom Block.
6. Select the Status.
7. Click Save.
8. Click Confirm in the Confirmation window. A success message will be display, and the Date, Total Capacity and Booking Counter will be auto populated.

   9. Click the Yes link to open the custom block. A Custom Blocks for the day pop-up window will display         and you will see all the appointment blocks for that day in different rows.

• • Update/Set up the Appointment Blocks as needed.
  • Click the Save button.

Please refer to the detailed user manuals below for additional information on setting up appointment blocks.

• How to Manage Appointment Blocks Using ImmsBC Scheduler: ImmsBC User Guide (as of Aug. 25, 2022)
• How to Mass Clone Appointment Blocks (as of May 13 2021)

Setting up MACS Appointment Blocks